Exhibitor Information & Frequently Asked Questions (FAQs)
The Charleston STEM Festival is a celebration of science, technology, engineering and math in the Lowcountry. The annual festival is a highly visible, outdoor event that provides opportunity for engagement and exchange between children, teens, families, and local STEM professionals. The festival will feature 80 hands-on activities, live performances, interactive demonstrations, and family-oriented STEM entertainment. The festival will also feature a STEM Art activities and performances for Lowcountry residents. Check out our Facebook and Twitter pages to learn more!
1When does registration close?
2What must my exhibit foster?
• My exhibit will need to be registered FIRST before set-up time between 7:45 AM – 9 AM and NOT be taken down before 3 PM.
• My exhibit should include highly interactive STEM/STEAM activities targeted at the K-12 grade and young adult levels. Please refrain from using static displays. The best exhibits are typically those that have a clear take-home message. We strongly encourage having scientists, engineers at the booth to interact with people and answer questions. For useful tips on how to create an impactful exhibit, see: http://www.usasciencefestival.org/files/Tips%20to%20Create%20an%20Exhibit%20that%20Rocks.pdf
• My exhibit should have a take-away/handout for parents. This handout should include information to help them and their child continue to learn about your organization/STEM field/activity while at home. This may include links, a simple hands-on activity they can do at home, etc.
• My exhibit will be litter free by properly disposing trash and other consumable items in nearby trash receptacles provided by the festival.
• My exhibit will NOT give out BALLOONS, STICKERS, CANDY OR CONFETTI-TYPE materials.
• My exhibit will be staffed with a minimum of 2-3 people at all times. We recommend assigning staff and volunteers to shifts, so everyone will be able to take breaks. If you’d like ideas about how to create a fun and engaging activity, check out www.howtosmile.org. Also, thank you to Philadelphia Science Festival for sharing the following video that provides helpful tips that will be useful in developing your exhibitor space: PSF How to Build a Carnival Booth Video https://www.youtube.com/watch?v=ybZSDQc9cHQ.
3What is included in a standard exhibit space?
•10’ x 10’ exhibit space within a larger shared tent
•(1) 6 foot table(Bring your own tablecloth or cover.)
All signage must fit within your booth space. There are no restrictions on logo or organization name use on signage at the event. If you’re seeking specialized exhibit space, upgrade to either a premium or preferred exhibitor package. (click here for Exhibitor Package Options link)
Information regarding exhibitor parking and unloading will be emailed to each exhibitor two weeks prior to the event.
4What if another group has a similar activity to the one we hope to provide?
5What if it rains?
6Can I sell items at my booth?
7How many people can I expect to see at the STEM Festival?
8What should we wear?
9Are there restrictions on what kind of marketing materials/giveaways I can bring?
10Can I promote my booth activities or STEM fest activities on social media?
Twitter: @Chs_STEMfest Hashtag: #ChasSTEMfest
11Can I participate in the festival's evaluation process?
12What else should I bring?
• Your mobile phone
• Phone numbers of all your staff/volunteers working the booth
• UL-approved extension cord(s) if you are approved to use electricity
• Any signage, materials, and equipment you need for your exhibit
• A camera to take pictures of your booth for your next newsletter
• If you use a disposable for your activity, make sure to bring enough so you don’t run out or have a plan in place to get more.
• Trash bags
• Snacks and water for in between breaks
Didn't find the answer?
Carnival Booth Tips VideoTips for Exhibitors: Tips provided by our friends at the Philadelphia Science Festival”